Theatre Specifications

THEATRE SPECIFICATIONS

SEATING PLAN

Please see attached seating plan.

STAGE PLAN/HANGING PLAN

Please note the Columbine Centre is not equipped for any type of flying. The cinema screen as shown on the stage plan is static and may not be removed.

LIGHTING PLAN

Columbine Centre is equipped with a lighting circuit of 72 outlets, arranged as per the plan attached. We currently have dimmer capacity for 24 circuits. There is a patch bay located in the control room, which is in turn located at the back of the terraced seating.

LIGHTING INVENTORY

Columbine Centre has the following permanent lighting inventory:

4 x Selecon Acclaim Pebble Convex 500w

12 x Selecon Acclaim Fresnel 500w

6 x Selecon Acclaim Profile Narrow 500w

2 x Selecon Acclaim Profile Wide 500w

3 x Selecon Cyclorama Flood 4 Unit

2 x Cyclorama Flood 3 Unit

12 x Patt. 123 500w Profile

4 x Rainbow 4” Colour Scrollers

2 x 5’ UV Strip

1 x Pulsar Strobe Unit

1 x Selecon Chorus 1200w Followspot c/w stand

4 x Pulsar Rackpack Dimmers x 6 Way
1 x Axiom 24/48 Lighting Control Desk
1 x DMX Controller

DMX sockets are located above the main FOH lighting bars, prompt corner and the control room. SOUND INVENTORY

The main sound control area is in the control room, located at the back of the terraced seating in the auditorium. A sound patching box is located in prompt corner on the stage, together with the main and fold back amplifiers and communications master station.

Columbine Centre has the following permanent sound inventory:

1 x Soundcraft LX7 II Mixing Desk

1 x Behringer DSP1024P Effects Processor

1 x Denon DCD615 CD player

1 x Sony MDSJE530 Minidisc Player

1 x Denon DRM540 Cassette Tape Player

6 x Shure LX Handheld Radio Microphones

5 x Shure SM58 Microphone

2 x Audio Technica PRO49QL Gooseneck Microphones

2 x Audio Technica ATW3110A Radio Microphones (Lavalier)

2 x Crown PCC Float Microphone

1 x Crest Audio FA601 Amplifier (Foldback)

1 x Crest Audio FA1201 Amplifier (PA)

2 x Rehkus Heinz MC153 Speaker (Permanantly mounted)
4 x Bose 101 Speaker

1 x Metro Audio CMS2 Communications Master station

4 x Canford Audio Single Muff Headset

4 x Metro Audio Beltpack

4 x Boom Arm Microphone Stands, Black

2 x Microphone Stands, Chrome

MISCELLANEOUS ITEMS

1 x Martin Magnum Pro2000 Smoke Machine

1 x LeMaitre Pyroflash 2 Detonator Box

2 x LeMaitre Pyroflash Pyro Box

1 x Harkness Screens Fastfold Projection Screen 10’ x 7’6” White.

1 x NOBO Portabale Projection Screen

1 x VHS Video Cassette Recorder

1 x Sony VPL S500E LCD Projector

1 x Bentley Upright Piano

ACCESS

Access to the stage from ground level, via a standard size door and 3 steps; double-height, double-width doors (scenery dock) at approximately 48” from the ground. The stage can be accessed from the auditorium via a small flight of steps.

DRESSING ROOMS

Three. One on the ground floor, adjacent to the stage, via 3 steps, and two on the first floor via a small flight of steps.

All dressing rooms are equipped with the following: hot and cold running water, electric shower, professional, lit make-up mirrors, costume rail/hanging space, stage relay/speaker and sufficient chairs. Please note that the ground floor dressing room has no natural light source.

FRONT OF HOUSE:
BAR

The Henry Britton Bar is situated in the main foyer, and is fully stocked. If you would like the bar to be available during your event, please indicate this at the time of your booking.

CATERING

Columbine Centre Coffee Lounge is normally open for all functions and events, serving a range of hot and cold snacks and non-alcoholic beverages. If you have specific catering requirements for your event or function, please discuss these with the management staff at the time of booking.

BOX OFFICE

Columbine Centre box office is open 6 days per week 9am to 4pm, outside of these hours an answer phone system is in operation. If you would like to utilise our box office facilities to reserve and sell tickets on your behalf, we would be happy to do this for you. Currently this service is charged for at a rate of 10% gross on all ticket sales. We do not at the current time accept credit or debit cards.

PATRON PARKING

We have limited free patron parking that does include specified disabled driver spaces. Additional parking for patrons, hirers and users is adjacent to the centre, and is on a pay and display basis. (This additional parking is administered by Tendring District Council and is enforced.)

SMOKING POLICY

It should be noted that the entire Columbine Centre is a non-smoking venue, this includes all front of house areas.

ALCOHOL POLICY

Alcoholic beverages are not permitted to be brought onto the premises. Only alcohol purchased at the Henry Britton Bar may be consumed on the premises. Alcohol is not permitted in any backstage area.

LICENCING INFORMATION

If you intend to use any of the following: pyrotechnics, strobe lighting, ultra violet lighting, any act involving apparent or actual hypnosis, please inform a member of the management at the time of booking, failure to do so will result in the prohibition of use of said items.

Please note: Naked flames on the stage and in backstage areas are prohibited without exception. HEALTH AND SAFETY

All items brought in to Columbine Centre for theatrical use, should be adequately fireproofed. Any electrical items, including but not limited to theatre lighting, sound equipment and any domestic appliances brought into Columbine Centre must have a valid portable appliance test certificate. Any act deemed a risk to individuals, groups, patrons or staff will be prohibited by the duty manager at their discretion. Any group or individual hirer must hold a valid certificate of Public Liability insurance.

CHAPERONE REGULATIONS

Where a hirer is including children in their performance, chaperones are essential to ensure that proper provision is made to secure a child’s health, safety and welfare whilst at the place of

performance. It is house policy that all children are supervised whilst in the backstage areas. It is essential that chaperones are properly advised and understand their duties and responsibilities due to the varying nature of their role.

A chaperone’s first duty is to look after the children in their care and must not undertake any activity that would interfere with the performance of these duties.

Enquiry Form

Hire Date:

Day

Month

Year

Enquiry Form

To be returned to the address at the bottom of this form

If this is a multiple booking, please request further copies of this form. A new form is required for each date.

Or in respect of an extended hire period:	Day	Month	Year		Day	Month	Year
(e.g. Ongoing clubs or rehearsals) From:				To:

Purpose of Hire:

Times of Hire:

Please ensure you allow enou_gh time to set-up and clear-up your event.               From:                                            To:

Actual Event or Performance Times:                         From:                                            To:

Please tick

Regular & Small Events for either Meadow Suite or Connaught Room
Small Events Plus - as above but also includes tables/chairs and sound system)
Medium Events for parties and wedding receptions, under 100 people, Meadow Suite only
Medium Events Plus - as above but also includes tables/chairs and sound system
Large Events for parties, receptions, coach parties, conferences of over 100 people. Includes Meadow Suite, Connaught Room, lighting and radio microphone.
Theatre & Large Events Plus - as above but also includes hire of tiered seating and sound system

Do you require a licensed bar (wine corkage applicable)

Kitchen Hire - Full or Half Day (please delete as appropriate)

Linen Hire

Each hire is risk assessed and we reserve the right to ask for a deposit to protect the Council against any damage that may occur. This could be between £250 and £1000 depending on the risk and the event.

One month before your hire if you have not contacted the Council Office, the Columbine Centre staff will contact you to discuss your hire requirements in detail.

Your Name:

Address:

Postcode:

Contact Number:                                           Email:

Upon receipt of this form, which should be completed as fully as possible, a quotation and contract will be issued to you. The basis of this quotation will be the information given on this form. Please note: once booked 28 days notice is required of cancellation or full hire charge will be payable.

Frinton & Walton Town Council

The Council House

Triangle Shopping Centre

Frinton on Sea

Essex CO13 0AU

Town Council of Frinton & Walton VAT Registered 623 1472 73

Terms and Conditions of Hire

COLUMBINE CENTRE

TERMS AND CONDITIONS OF HIRE

Revised JP 08/16

1.     Charges apply to all hours or parts thereof that the premises are occupied and the hirer must therefore ensure that sufficient time is booked for any setting up and clearing up of the premises. Any additional time not previously booked will be charged for accordingly.

2.     The Columbine Centre reserves the right to refuse an application for hire. The hirer has no right to sublet any part of the premises.

3.     The hirer must conform to all statutory requirements affecting the purpose(s) for which the premises are being hired. The hirer agrees to be responsible for and indemnify the Columbine Centre against any actions or claims arising from the hire period.

4.     The premises hired shall be in the care of the hirer who must provide enough attendants to ensure adequate control of the event. These attendants must carry out any instruction given by the duty caretaker to ensure compliance with Public Entertainment Licensing regulations and in cases of emergency, to assist with the safe evacuation of the

5.     premises.

6.     The hirer must provide at his own expense, all labour and assistance required in conjunction with the event.

7.     The hirer must vacate the premises upon the expiration time of the booking, leaving it in a clean and tidy manner.

8.     The Columbine Centre will accept no responsibility for any loss or damage in respect of articles brought onto the premises during the period of the hire.

9.     The hirer will be held responsible for any loss or damage to any part of the Columbine Centre during the period of hire. Hirers should risk assess their activities at the Columbine Centre and this document should be available to be shown to the duty caretaker.

10.  The hirer shall indemnify the Columbine Centre against any claim or expenses of whatever nature incurred by the Columbine Centre in respect of any loss or damage sustained by any person visiting the premises.

11.  External or internal decorations, flags, emblems, or notices are not permitted to be used or brought in without the written consent of the duty caretaker.

12.  Any alterations to the present lighting arrangements, electrical installations or sound installations are not permitted without the written consent of the duty caretaker. In the event of this being sanctioned, all installations should be returned to their original state prior to the expiration of the hire period.

13.  The exits and emergency doors must be kept free and in perfect working order at all times during the period of hire. Doors must be kept closed when the heating is on in the building.

14.  Petrol, petroleum or similar spirit, pressurised gas or similar items are not allowed to be brought onto the premises. The hirer must take necessary steps to prevent any act or thing being done which could cause fire or explosion.

15.  The Columbine Centre reserves to the duty caretaker the right to enter any part of the premises at all times and require that any person employed by the hirer be made aware of this accordingly

16.  The hirer shall not use the premises for the performance in public of any dramatic or musical work in which copyright subsists without the consent of the owner of the said copyright.

17.  The hirer fully accepts all responsibilities and liabilities for VAT and for the submission of all necessary VAT returns to HM Customs and Excise.

18.  All woodwork, scenery, wings, draperies, floral decoration, curtains or any other properties provided by the hirer and used in connection with the hire at the premises must be rendered and maintained as flame retardant.

19.  Notice boards, etc. shall not be placed or allowed in entrances, exits, gangways or any other place as to cause a hazard. Third party advertisements and leaflets are not permitted for distribution

20.  Fly posting of any notices regarding your event is strictly prohibited and will incur a fine from the relevant District/Borough Council where they have been placed

21.  Hirers are strictly prohibited from allowing the importation of alcoholic beverages onto the premises and are responsible for notifying any person connected with the hire to this effect.

22.  The Columbine Centre shall provide as required by the hirer a fully licensed bar which will be under the control of the appointed officer at all times.

23.  The license held allows alcoholic refreshment to be served during normal licensing hours. If the hirer requests an extension to these hours it must be carried out in writing at least 28 days prior to the hire period commencing. Any expenses incurred in obtaining this will be charged to the hirer.

24.  All income from bar sales will be retained by the Columbine Centre.

25.  At all events the Columbine Centre reserves the right to provide a front of house

26.  refreshment sales service. All income derived from this will be retained by the Columbine Centre.

27.  Under no circumstances is the hirer permitted to operate any of the above services.

28.  The demonstration of hypnotism, stage hypnotism, mesmerism or any similar act is not permitted on the premises.

29.  Any complaint in connection with the hire shall be made immediately, in writing to the Clerk to the Town Council, comprising full details of the complaint.

30.  The hirer shall not use the premises for any other purpose other than that stated on the hire form.

31.  The Columbine Centre reserves the right to refuse admission to the premises or any part thereof to any person or persons as is considered necessary by the duty caretaker.

32.  No refund of charges made will be made in respect of cancellation of hire unless 28 days notice is given in writing.

33.  The Columbine Centre reserves the right to cancel any hire, in writing, up to 28 days prior to the hire date.

34.  If the hire purpose includes the use, dramatic or musical presentation of children (those under the age of 16 years) they must be chaperoned by responsible adults. Chaperones are responsible for the welfare, protection and guidance of children and young people in entertainment premises. The maximum number of children that Chaperones can care for is 12. If there is a mixture of sexes this must be taken into consideration.

35.  Unsupervised (those under the age of 18 years) or un-chaperoned children (those under the age of 16 years) are not permitted, and should this occur the duty caretaker has the right to cancel the hire with immediate effect.

36.  The hirer will ensure he has public liability insurance suitable for the purpose of the hire. A copy of which should be available for examination by the duty caretaker at any time prior to and during the period of hire.

37.  The Columbine Centre is a strictly NON-SMOKING venue, this includes the foyer and bar areas.

38.  Any electrical appliance used or brought onto the premises in conjunction with the hire must have a valid certificate of electrical safety. Any item that a certificate is not available for, will not be permitted on the premises.

39.  Under the Health and Safety at Work Act it is the responsibility of the Columbine Centre to ensure as far as possible the health and safety of all persons that use the premises whether they be employees, hirers, volunteers or the general public. Therefore hirers must ensure that any working practices carried out in the premises by them, their employees, visitors or volunteers are undertaken in a safe manner so as not to cause danger or injury to themselves or any other person.

40.  Corkage will be charged at the current rate per bottle this includes non-alcoholic drinks. This applies to all drink bought into the premises.

41.  Hirers are liable for food safety when it is brought on to the premises and hire of the kitchen is available at the current rate (please see attached schedule of hire charges).

Charges for Hirers

Schedule of Hire Charges from 1st October 2018 Charges will be made at the ruling rate at the time of booking. All bookings are subject to our terms and conditions of hire. Permitted Hours 9am - Midnight
Type of Hire	Rate
Regular and Small Events	£16.00 per hour
Small Events Plus	£20.00 per hour
Medium Events	£25.00 per hour
Medium Events Plus	£35.00 per hour
Large Events	£45.00 per hour
Large Events Plus	£50.00 per hour
Columbine Centre (Frinton & Walton Town Council VAT 623 1427 73) Princes Esplanade, Walton on the Naze CO14 8PZ All bookings are subject to our terms and conditions of hire.

Notes

1. Regular and Small Events is the rate for the hire of either The Meadow Suite or The Connaught Room
2. Small Events Plus is applied where the hirer wants extras, including seating (tables and/or chairs) and the sound system.
3. Medium Events is the rate for parties and wedding receptions for less than 100 people, for the hire of the Meadow Suite only.
4. Medium Events Plus rate is applied where the hirer wants extras, including seating (tables and/or chairs) and the sound system.
5. Large Events includes parties, wedding receptions, coach parties, conferences and large events of more than 100 people.
6. This rate includes Meadow Suite, Connaught Room, lighting and radio microphone.
7. Theatre and Large Events Plus includes all of the items in note 5 above, plus the hire of tiered seating and sound system.
8. The maximum number of poeple allowed is 300, depending on the event.
9. Hire rates are the same for each day and Bank Holidays. 
10. Each hire is risk assessed and we reserve the right to ask for a deposit to protect the Council against any damage that may occur.  This could be between £250 and £1000 dependent on risk.
11. Hire of the kitchen is charged at a flat rate of £75 per half day and £150 per full day.